Creating software contracts

To manage software contracts, create software contract records and complete the approval process for the contract. After a contract is approved, you can create payment schedules and associate the contract with the appropriate licenses, assets, and users.

About this task

You create software contract records after the negotiations for the contract are complete and you are ready to record the details of the final contract. You can create software contract records in more than one application:
  • Software Contracts application – Click New Software Contract on the toolbar.
  • Master Contracts application – Select the Create Associated Contract action.
  • Purchase Orders application – Select the Create Contract action.
You can also use the Duplicate software contract action to create a copy of an existing software contract, for example if you have negotiated similar contracts with more than one vendor. After you duplicate a contract you can then modify it as needed.

When you use a standard software contract, the system requires a purchase order, but does not specify a maximum amount that you can spend.

The following tasks describe how to create software contracts, approve them, and create associations between contracts and IT assets, licenses, and users.

  1. Creating a software contract record
    You can create a software contract record in the Software Contracts application.
  2. Adding maintenance information to software contracts
    In the Software Contracts application, you can add maintenance information to software contracts.
  3. Authorizing sites for software contracts
    You can authorize one or more sites on a contract so that the contracts are available for use in the authorized sites. You can add sites from other organizations to the contract only when the applicable sites use the same company and item sets. You can also change vendor data when you add sites to a contract. For example, you can authorize a local vendor branch for each site.
  4. Adjusting prices on software contracts
    You can apply a price adjustment to a contract record to change the prices of its line items. You can raise or lower prices based on a percentage value.
  5. Approving software contracts
    Some features for software contract management can be applied only after the contract has been approved.
  6. Creating a payment schedule
    You use the Contract Line Items tab in the Software Contracts application to create a schedule of payments for software contract line items.
  7. Associating licenses with software contracts
    On the Contract Line Items tab in the Software Contracts application, you can associate software licenses with a software contract line item.
  8. Associating assets with software contracts
    On the Associated Assets and People tab in the Software Contracts application, you can associate specific assets with a software contract.
  9. Associating people with software contracts
    On the Associated Assets and People tab in the Software Contracts application, you can associate specific people with a software contract.
Parent topic: Managing software contracts
Related information:
Associating service level agreements with contracts

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