Lotus Notes ID - Delete Account
Lotus Notes IDs have to be strictly managed by enterprises. These are usually handled by administrators.
It is, however, necessary to track them for management and audit purposes and control their issuance and deletion by management approvals. Typically, these IDs require at least two levels of approval. The first is by a manager of the requestor, and the second is by a manager of the environment. These individuals are tasked with ensuring that the rules of the organization are adhered to. When an individual leaves the organization, it is usually the task of the manager to request a deletion of the ID. If the ID is a special ID that is no longer required by a current employee, the employee can request deletion.
Once the delete ID request is approved, it is sent to the administrator or other fulfillment specialist. This person deletes the ID and closes the request.
Authorization
- Approve/disapprove step (Manager)Note: If the request is not approve, it is closed.
- Approve/disapprove step (Environment Manager)Note: If the request is not approve, it is closed.
Fulfillment (ITIM not available)
- Delete account
- Close request
Resource assignment
The Lotus Notes ID is deleted by the Lotus Notes Administrator or Fulfillment Specialist.
Role assignment
| Role | Responsibilities related to Delete Notes ID |
|---|---|
| Requestor | This would be an employee or employee manager requesting deletion of an ID that the individual is responsible for. |
| Requester Manager/Approver | Reviews and approves or denies the request for a deletion Lotus Notes ID. |
| Fulfillment Specialist | Deletes the Notes ID, including all entries is databases. Closes request upon completion. |