Lotus Notes ID - Create Account

The generation of Lotus Notes ID has to be strictly managed by enterprises. Administrators usually handle these. It is, however, necessary to track them for management and audit purposes and control their issuance by management approvals.

These IDs usually require at least two levels of approval. The first is by a manager of the requestor, and the second is by a manager of the environment. These individuals are tasked with ensuring that the rules of the organization are adhered to. The requestor must be an employee or contractor with a need for a notes ID. In addition, rules may apply in the organization that the Notes administrator must adhere to.

Once the ID request is approved, it is sent to the administrator or other fulfillment specialist. This person creates the ID and closes the request.

Note: For new employees and contractors, as well as others, a manager may be entering a request on behalf of another employee for that employee.

Authorization

The following tasks are performed as part of the authorization process:

Approve/disapprove step (manager)
Note: If the manager disapproves the request, it is closed.
Approve/disapprove step (environment manager)
Close request

Fulfillment (ITIM not available)

The following tasks are performed:

Create account
Close request

Resource assignment

The Notes ID is created by the Lotus Notes Administrator or Fulfillment specialist.

Role assignment

Table 1. Roles for Lotus Notes ID - Create Account
Role	Responsibilities related to Lotus Notes ID - Create Account
Requestor	This would be an employee or employee manager requesting a Lotus Notes ID
Requester Manager/Approver	Reviews and approves or denies the request for a new Lotus Notes ID.
Fulfillment Specialist	Creates the Notes ID, including ID and temporary password. Closes request upon completion.

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