Receiving assets

Use the Receiving application to receive materials and services from purchase orders. The Receiving application allows both materials and services to be received and recorded in the database when they are delivered to a site.

A material receipt refers to data, such as quantities and lot numbers, associated with items used for work done on site by your employees. A service receipt refers to data associated with any service, such as repairs to assets, provided by a vendor or contractor.

When you receive an item that requires inspection or serialization, it is held in a holding location. The status of the receipt line item is WINSP (Waiting for Inspection) or WASSET (Waiting for Serialization). The status of the item changes to COMP (Complete) after the item is inspected or serialized. The system then creates a transfer transaction, where the item is moved from the holding location to its appropriate storeroom or direct issue location.

Additional features are provided for receiving software items. If an item is designated as software in the Item Master application (that is, the Software field on the item record is selected), receiving the software item includes two tasks: receiving the item and associating the item with a software license.

After you receive the software item, on the Material Receipts tab use the Receive Software Licenses action to associate software items that you receive with a software license. After you receive a software item, if that item requires a license, the License Required field is selected to indicate that the software should be associated with a license. You can see this field in the PO line item row on the Material Receipts tab and in the record list.

For more information about tasks related to receiving, see the Receiving application help in the Modules and applications section of the information center.